SECTION 01: FOUNDATIONAL PRINCIPLES
01.01 POLITY
01.02 WHAT WE BELIEVE
01.02 STATEMENT OF FAITH
01.04 VISION AND MISSION STATEMENTS
01.05 CORE VALUES
01.06 JOINING THE CHURCH
SECTION 02: OFFICERS AND STAFF RESPONSIBILITIES
02.01 PASTOR
02.02 ASSOCIATE PASTOR
02.04 CHURCH ADMINISTRATOR
02.05 BOOKKEEPERS
02.06 RECEPTIONIST
02.07 OPEN
02.08 CHOIR DIRECTOR
02.09 TREASURER
02.10 BOARD OF TRUSTEES
02.11 ORGANISTS
02.12 PARISH NURSE
02.13 CUSTODIAN
02.14 TELLERS
SECTION 03: GOVERNANCE
03.01 ORGANIZATION OF THE SESSION
3.02 SESSION: GENERAL AND SPECIFIC RESPONSIBILITIES
03.03 SESSION’S CALENDAR AND MEETINGS
03.04 CHURCH CORPORATION’S ARTICLES OF INCORPORATION – FILING STATE REPORTS
03.05 OPEN
03.06 MINUTES AND RECORDS
03.07 CHURCH BYLAWS – AMENDMENT PROCESS
03.08 CHURCH OFFICERS NOMINATING COMMITTEE
03.10 OPEN
03.10 SESSION VOTING BY EMAIL
SECTION 04: FUNCTIONS OF ORGANIZATIONS
04.01 ADMINISTRATION COMMITTEE
04.02 CHILDREN’S MINISTRY
04.03 CARE-PRAYER MINISTRY
04.04 DISCIPLESHIP MINISTRY
04.05 MEMBERSHIP MINISTRY
04.06 MISSIONS MINISTRY
04.07 PRESBYTERIAN DAY SCHOOL
04.08 PRESBYTERIAN WOMEN
04.09 WORSHIP MINISTRY
04.10 YOUTH MINISTRY
04.11 BUILDING AND GROUNDS MINISTRY
04.12 LONG RANGE PLANNING COMMITTEE
04.13 FELLOWSHIP
SECTION 05: GENERAL ADMINISTRATION
05.01 MANUAL OF OPERATIONS AND POLICY DEVELOPMENT
05.03 COMMUNICATIONS
05.04 EVENTS APPROVAL SCHEDULING PLANNING
05.05 DIRECTORY FOR CHURCH STAFF AND ORGANIZATIONS
05.06 RECORDS MANAGEMENT
05.07 CORRESPONDENCE
05.08 ARCHIVING OF RECORDS
05.09 CHURCH DIRECTORY
05.10 SCHEDULING AND RESERVING USE OF CHURCH FACILITIES
05.11 RULES GOVERNING THE USE OF CHRCH FACILITIES
05.12 CRITERIA FOR USE OF CHURCH FACILITIES (EXCEPT FOR SPECIAL OCCASIONS)
05.13 MAIL RECEIVED
05.14 DELEGATION OF RESPONSIBILITIES
05.15 FORMS DEVELOPMENT AND USE
05.16 CHURCH USE FEE SCHEDULE
05.17 INSURANCE
SECTION 06: MEMBERSHIP RECORDS
06.01 CHURCH REGISTER
06.02 MEMBER RECORDS – CHURCH WINDOWS
06.03 REPORTING OF DEATHS AND RECORD KEEPING
06.04 NEW MEMBER INFORMATION
06.05 BAPTISM RECORDS
06.06 ORDINATIONS RECORDS
06.07 OUTWARD TRANSFERS
06.08 REMOVAL OF MEMBERS DUE TO REQUEST
SECTION 07 - PERSONNEL MANAGEMENT
07.01 SCOPE AND NATURE OF PERSONNEL POLICIES
07.02 HIRING EMPLOYEES
07.03 EMPLOYMENT CATEGORIES AND TERMINOLOGY
07.04 MISCELLANEOUS EMPLOYEE POLICIES (NOT COVERED ELSEWHERE)
07.05 WORKPLACE EXPECTATIONS (STANDARDS OF CONDUCT)
07.06 WORKPLACE SAFETY AND HEALTH (Accidents & Workers’ Compensation)
07.07 BENEFITS (Excluding Time off and leave)
07.08 TIME OFF AND LEAVES OF ABSENCES
07.09 COMPENSATION (Pay, overtime)
07.10 JOB DESCRIPTIONS AND CLASSIFICATIONS
07.11 EMPLOYMENT DEVELOPMENT AND TRAINING
07.12 PEFORMANCE FEEDBACK
07.13 PERFORMANCE CONCERNS, COACHING & CORRECTIVE ACTION
07.14 OPEN
07.15 RECORDS AND PERSONNEL FILES
07.16 ACCOMODATIONS FOR DISABILITY
07.17 OPEN
07.18 SEXUAL & OTHER FORMS OF HARRASSMENT
07.19 DIVERSITY, NONDISCRIMINATION & EQUAL EMPLOYMENT OPPORTUNITY
07.20 CONCERN, COMPLAINT, and PROBLEM-SOLVING PROCESS
07.21 INVESTIGATIONS AND RESOLVING DISPUTES
07.22 TERMINATION OF EMPLOYMENT
07.23 VOLUNTEERS
07.24 INDEPENDENT CONTRACTORS
SECTION 08: FINANCIAL MANAGEMENT
08.01 FINANCIAL ADMINISTRATION
08.02 ACCOUNTING PRINCIPLES
08.03 CHART OF ACCOUNTS
08.04 REQUESTING PAYMENTS – CASH DISBURSEMENTS
08.05 CASH RECEIPTS PROCESSING
08.06 COUNTING OF OFFERING
08.07 RECONCILIATION OF CHECKING ACCOUNT
08.08 END OF MONTH ACCOUNTING PROCEDURES
08.09 END OF YEAR ACCOUNTING PROCEDURES
08.10 FINANCIAL REPORTS
08.11 FUND REPORTING
08.12 GIVING RECORDS
08.13 GOVERNMENT REPORTING AND TAXES
08.14 AUDITING
08.15 DEBT
08.16 RESERVES AND DESIGNATED FUNDS
08.17 INTERNAL CONTROLS
08.18 BUDGET DEVELOPMENT
08.19 COMPUTER ACCESS AND BACKUP
08.20 ACCESS TO RECORDS
08.21 RECORD KEEPING
08.22 RECORDS RETENTION
08.23 RESOURCE MANAGEMENT
08.24 PROPERTY AND EQUIPMENT INVENTORY
08.25 EXPENSE REIMBURSEMENT
08.26 INVESTMENTS AND ENDOWMENT FUNDS
08.27 USE OF FUNDS
08.28 CONFIDENTIALITY OF DONOR
08.29 SALES TAX
08.30 PAYROLL PROCESSING
08.31 DIRECT DEPOSIT AUTHORIZATION
08.32 CHURCH CREDIT CARDS
SECTION 09: BUILDING AND GROUNDS
09.01 BUILDING MAINTENANCE MANAGEMENT
09.02 MISCELLANEOUS BUILDING POLICIES
09.03 WORK REQUESTS
09.04 BUILDING ACCESS CONTROL
09.05 VISITORS
09.06 GROUNDS MANAGEMENT
09.07 JANITORIAL/CLEANING
09.08 PDS CUSTODIAL SERVICE
09.09 INTERIOR AND EXTERIOR SIGNAGE
09.10 PARKING/PARKING LOT
09.11 BUILDING ROOM/SPACE USE CONTROL
09.12 BULLETIN BOARDS
09.13 TOBACCO / SMOKING
SECTION 10: CHILD PROTECTION
10.01 GENERAL POLICIES
10.02 ADULT/STUDENT RATIOS
10.03 VOLUNTEER REQUIREMENTS
10.04 TUDENT INFORMATION FORMS
10.05 PROHIBITED ACTS
10.06 INCIDENT REPORTING
10.07 CONSEQUENCES OF VIOLATIONS
SECTION 11: CHRISTIAN EDUCATION
11.01 TEACHER APPROVAL PROCEDURES
11.02 POLICY ON GUEST TEACHERS OR SPEAKERS
11.03 CURRICULUM APPROVAL
11.04 ADULT SUNDAY SCHOOL
11.05 WEDNESDAY NIGHT TOPICAL ADULT STUDIES
11.06 COVENANT SMALL GROUPS
11.07 SPECIAL EVENTS
11.08 CHILDREN SUNDAY SCHOOL
11.09 YOUTH SUNDAY SCHOOL
11.10 CLASSROOM COORDINATION
11.11 LEADER TRAINING
SECTION 12: EMERGENCY PROCEDURES
12.01 MEDICAL-ASSISTANCE-EMERGENCIES
12.02 DISASTER RECOVERY AND CONTINGENCY PLAN
12.03 EMERGENCY SHUT DOWN OF CHURCH UTILITIES
SECTION 13 - PRESBYTERIAN DAY SCHOOL
13.01 PDS GOVERNANCE
13.02 PDS BOARD ELECTION
13.03 PDS FACILITIES USE AND COST MANAGEMENT
SECTION 14 - PHYSICAL SECURITY
14.01 FIRE SAFETY
14.02 SECURITY PLAN
14.03 CHURCH SAFES
14.04 SECURITY ALARM / PROTECTION SYSTEM
14.05 SANCTUARY SEATING CAPACITY
SECTION 15: INFORMATION SECURITY
15.01 CLASSIFICATION OF INFORMATION AND DOCUMENTS
15.02 WORKSTATION SECURITY
15.03 SOFTWARE INSTALLATIONS
SECTION 16: SAFETY AND ACCIDENT REPORTING:
16.01 SAFETY PROGRAM
16.02 ACCIDENT REPORTING
16.03 WORKPLACE SAFETY
SECTION 17: VEHICLES AND TRANSPORTATION
17.01 SCHEDULING AND USE OF CHURCH BUS
17.02 VEHICLE OPERATION AND ROAD SAFETY
17.03 DRIVER APPROVAL
17.04 VEHICLE MAINTENANCE
17.05 ACCIDENT DRIVER PROCEDURES AND REPORTING
SECTION 18: EQUIPMENT MANAGEMENT
18.01 OFFICE EQUIPMENT MANAGEMENT
SECTION 19: BAPTISM
19.01 BAPTISM OF INFANTS
19.02 BAPTISM OF CHILDREN AND CONFIRMATIONS
19.03 BAPTISM OF ADULTS
SECTION 20 : STEWARDSHIP
20.01 STEWARDSHIP PLANNING
20.02 CONDUCTING OF STEWARDSHIP DRIVE
SECTION 21: WORSHIP FOR SPECIAL OCCASIONS
21.02 FUNERALS AND MEMORIAL SERVICES
21.02 THE MARRIAGE SERVICE
21.03 WEDDING SERVICE FEES SCHEDULE AND PAYMENTS
21.04 PLANNING THE MUSIC FOR A WEDDING
SECTION 22: KITCHEN MANAGEMENT AND CONTROL
22.01 GENERAL POLICY
22.02 PROVIDING FOOD, BEVERAGES, MEALS AND HOSPITALITY
SECTION 23: MISSION TRIPS
23.01 PLANNING AND APPROVAL OF MISSION TRIPS
23.02 PARENT GUARDIAN APPROVAL FOR MISSION TRIPS
23.03 PARENT GUARDIAN LOCAL TRAVEL CONSENT & RELEASE
23.04 MEDICAL INFORMATION AND RELEASE FORM FOR YOUTH MISSION TRIPS (F-230401)
23.05 FUNDING OF MISSION TRIPS
23.06 PARTICIPANTS’ MISSION TRIP REPORTS
23.07 TRIP LEADER’S MISSION TRIP REPORT
SECTION 24: MISCELLANEOUS POLICIES
24.01 CHURCH LIBRARY
24.02 CONGREGATION-WIDE FUNDRAISING
24.03 CHANGING OF ADDRESS AND TELEPHONE NUMBER
24.04 SUGGESTED ROOM ARRANGEMENTS
24.05 GOLF CART RIDE SERVICE
SECTION 25: WORSHIP SERVICE
25.01 HOLY COMMUNION PROCEDURES
25.02 FLOWERS
25.03 HOLIDAY SERVICES (SPECIAL PREPARATIONS)
25.04 MUSIC
25.05 SOUND AND VIDEO SYSTEM OPERATION
25.06 SPECIAL OFFERINGS
25.07 USHER PROCEDURES
SECTION 26: PERMANENT FUNDS
26.01 FOREVER FUNDS PROGRAM
APPENDICIES:
APPENDIX 1: FPCC History (in development)
APPENDIX 2: By-laws of the Congregation/Corporation of the First Presbyterian Church Conroe Texas
APPENDIX 3: Available number
APPENDIX 4: Church Use Fee Schedule
APPENDIX 5: FPC Long – Range Planning Committee – Charter and Organization
APPENDIX 6: Wedding Service Fees Schedule
GLOSSARY
INDEX
